Privacy Policy

Effective date: 19 August 2025

Welcome to InstantWordCount (“we”, “our”, “us”). Your privacy matters to us. This Privacy Policy describes how we collect, use, and protect information when you use our website and AI-powered tools (e.g., paraphrasing and grammar checking).

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1) Information We Collect

• User-Provided Content: Text you input into our tools (word counter, paraphraser, grammar checker, etc.).
• API Keys: If you choose to use your own OpenAI API key, it is stored locally in your browser (via localStorage) and is not transmitted to our servers.
• Usage Data: Non-identifying analytics such as pages visited, feature usage, device/browser type, and approximate region (if analytics are enabled).
• Contact Information (optional): If you email us or use a contact form, we collect the details you provide to respond.

2) How We Use Information

• To operate and improve our tools and website.
• To process your requests (e.g., generate paraphrases or grammar feedback).
• To respond to support inquiries and maintain site reliability and security.

We do not sell or rent your personal information.

3) AI & Data Handling

• Text you submit to AI features is transmitted securely to OpenAI to generate results.
• We do not permanently store or further share this text on our servers.
• If you use your own API key, requests are made directly from your browser to OpenAI; we do not receive or log your key.

4) Cookies & Local Storage

• We may use cookies/localStorage for preferences (e.g., storing your OpenAI key locally, UI settings).
• You can clear these at any time via your browser settings.

5) Data Security

We use reasonable administrative, technical, and organizational measures to safeguard information. However, no method of transmission or storage is 100% secure. You use the service at your own risk and should avoid submitting sensitive content.

6) Third-Party Services

• OpenAI API for AI text generation.
• Analytics providers (if enabled) for anonymous usage statistics.

These providers have their own privacy policies and may process data in other jurisdictions.

7) Data Retention

• User content: Not stored by us beyond transient processing (except where necessary for short-term caching or abuse prevention).
• Contact emails: Retained as needed to address your inquiry and comply with legal obligations.
• LocalStorage: Remains in your browser until you clear it.

8) Your Rights

Depending on your location (e.g., EU/UK GDPR, California CCPA/CPRA), you may have the right to access, correct, delete, or restrict processing of your personal data. You may also have the right to object to certain processing and to lodge a complaint with a supervisory authority.

To make a request, contact us at [email protected]. We may need to verify your identity to process your request.

9) Children’s Privacy

Our services are not intended for children under 13 (or the minimum age in your jurisdiction). We do not knowingly collect personal information from children.

10) International Transfers

Our service and third-party providers may process data in countries other than yours. Where required, we rely on appropriate safeguards for cross-border transfers.

11) Changes to This Policy

We may update this Privacy Policy from time to time. We will post changes on this page and update the “Effective date”. Your continued use of the site after changes indicates acceptance.

12) Contact Us

If you have questions or requests regarding this Privacy Policy, please contact us:

• Email: [email protected]

Last updated: 19 August 2025